The Stockholm International Peace Research Institute (SIPRI) is an independent international institute whose core mission is to undertake research and activities on security, conflict and peace. Established in 1966, SIPRI provides data, analysis and recommendations, based on open sources, to policymakers, researchers, media and the interested public. SIPRI provides excellent opportunities for scientific and personal development. SIPRI is an equal opportunity employer.
The Sahel and West Africa Programme conducts analyses of the key conflict, security and peacebuilding issues affecting the Sahel—with a particular focus on the relationship between security and development—in cooperation with African civil society organizations and local research centres. The programme is part of SIPRI’s Conflict and Peace research area.
SIPRI is seeking a Budget & Finance Coordinator for the Sahel and West Africa Programme. Reporting to the Programme Director, the Budget & Finance Coordinator will be responsible for all finance and administration aspects of the Programme, in coordination with the Budget & Finance assistants and in liaison with the SIPRI’s administrative department. The Budget & Finance Coordinator will supervise 1–2 other team members with administrative and financial responsibilities. The position is based in Stockholm but might involve occasional travel to West Africa.
Main tasks and resposibilities
- Establish and coordinate the financial and administrative systems, routines, and procedures for a growing regional programme;
- Manage and supervise the work of other team members involved in finance and budget activities.
- Ensure all projects are operating within a sound financial and administrative environment that meets donor requirements;
- Monitor and report on the overall budget, including drafting budget proposals and explanatory notes for sponsors and partners;
- Serve as the main point of contact on financial and contractual issues with donors, partners and subcontractors;
- Lead the preparation of all audits, in liaison with other Budget & Finance Assistants and local partners;
- Support the Programme’s partners’ capacity building in relevant fields (finances, organizational audits, administrative routines, international accounting procedures);
- Support the Programme’s fundraising strategy (proposal and grant writing); and
- Work effectively across multiple projects, budgets and timelines, coordinating with relevant finance and research staff.
The successful candidate will have the following experience and skills:
- A university degree or degrees at the Master level in disciplines and topics relevant to this post (accounting, finance etc.);
- Five years of finance coordination;
- Solid experience in elaborating budgets and a proven knowledge of international procedures (accounting, monitoring, reporting);
- A flexible ability to liaise with research staff and adapt budgets to fit developing project components, with appropriate reporting procedures;
- Fluency in English and French, both spoken and written;
- Attention to detail; and
- Ability to work independently and as part of a team.
Previous staff supervision experience and previous working experience in Africa and/or with African civil society organizations will be considered an asset.
The contract period will start from 1 April 2018, or as soon as possible thereafter. The appointment will be, initially, for a one-year period and renewable. The salary package will be negotiated individually.
How to apply
If you are interested in applying for this position, please submit a one-page letter, both in English and French, detailing your qualifications and interests in the subject area, and a full CV in English with information about your educational background, relevant experience and skills. Applications should be emailed to: firstname.lastname@example.org. Please state ‘Sahel / West Africa Programme Coordinator’ in the subject line of your email with the application materials.
The initial closing date for applications is 15 March 2018.
Applications will be accepted until the position is filled. Please note that only shortlisted candidates will be contacted.
For enquiries regarding the vacant position, contact the Programme Director of the Sahel and West Africa Programme, Dr Gregory Chauzal (email@example.com).